A macro can be defined as the recording of a series of tasks. It’s the simplest form of automation – show a software program the steps you follow to get something done, and the software will follow along. When used right, macros can save you hours by automating simple, repetitive tasks.

A macro is a series of commands and functions that are stored in a Microsoft Visual Basic module (module: A collection of declarations, statements, and procedures stored together as one named unit. And can be run whenever you need to perform the task.

For example, if you often enter long text strings in cells, you can create a macro to format those cells so that the text wraps.

Recording macros When you record a macro, Excel stores information about each step you take as you perform a series of commands. You then run the macro to repeat, or “play back,” the commands. If you make a mistake when you record the macro, corrections you make are also recorded. Visual Basic (Visual Basic: A high-level, visual-programming version of Basic. Visual Basic was developed by Microsoft for building Windows-based applications.) stores each macro in a new module attached to a workbook.

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Step1 :  Open MS Excel Application and then click on “Developer” Tab  then click on “Visual Basic” option as shown in following screen shots.

Step2: Click on “Insert” menu then select “UserForm” as shown in below image

Step3: Drag and drop the controls on the form (in this example:  3 Labels, 3 Text Boxes and 2 Buttons and set properties for Label1 to “Enter Product Name”, Label2 to “Enter Qty”, Label3 to “Enter Product Price”, Button1 to “AddNew Record” and Button2 to “Reset” in “Caption” under properties dialog box) follow below image.

Step4: Now, Double click on “AddNew Record” button to write some code for inserting records to current sheet. Follow below screen image

Step 5: Now, test the form by running it, click on Green Forward arrow symbol or by pressing function key “F5” (see below image)

Step 6: You’ll see following output after pressing F5 or clicking on green forward arrow

Step 7: Enter a record as following and hit the “AddNew Record” Button. After this, one record is added to the sheet (sheet10 in this example)

Step8: Now close the form by clicking on “X” it will take you to the design mode. And enter some code for “Reset” button for resetting all values. Follow below image. [double click on “Reset” button and add following code]

Step9:  To call the User Form, which is created now, insert a button in the current sheet. [go to “Developer” tab and click -> Insert -> Command Button, drag on the sheet.   Follow below image.

Step 10: Right click on “ User Form” button and select “View Code”

Step 11: Enter following a line of code in it. Follow below image.

Step12: Now Click back on “Design Mode” to enable “User Form” button functioning, Click on “User Form” button and you’ll see following screen. [now start entering list of records]

Step 13: Enter few more record by clicking on “AddNew Record” button and “Reset” for clearing all values.

That’s all for now! Thank you!

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1. Click on ” Developer” tab in MS-Excel as shown in below image.

2. Click on “insert” and select “command Button”, follow image.
3. Drag the button on the sheet and right click on it, select properties->Caption->Enter text like “Empty Sheet” 
4. After inserting button, now right click on button->”View Code”, enter following code in it.

Private Sub CommandButton1_Click()
Dim resp As Integer
resp = MsgBox(“Are you sure you want to clear the sheet?”, _
vbYesNo + vbQuestion, “Clear Sheet”)
If resp = vbYes Then
    Cells.ClearContents
Else
  End If
End Sub

5. Now enter some data in the sheet, just refer below image.

6. Now, press F5 or Run the form or Click on “Empty Sheet” button and you’ll see following image with confirm dialog box.

7. After pressing “Yes” button on the message box, all the data which was entered in the sheet is removed and sheet looks new! (see below image).

Note: To save your Macros for future use, please save as “Excel Macro-Enabled Workbook” in save as type drop down menu.

That’s all for now! Happy reading!

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